Cosmetics in Ireland are big business, whether exported or imported. Irish businesses that wish to import cosmetics from other countries, to sell to Irish consumers, must first contend with both the practicalities and regulations around getting the product into the country. As an expert freight forwarder, our team understands the different transportation routes that are possible when importing cosmetics and other products into Ireland and the EU. We also know what you need to adhere to in terms of documentation and regulations.

This guide will look at every aspect of cosmetics products and what you need to know if you plan to import cosmetics into Ireland and sell to consumers. This includes all regulations, processes, documentation, and transportation options.

What is a cosmetic product?

According to EU Law, a cosmetic product is defined as the following. A cosmetic product is any substance or mixture that is intended to be placed in contact with the external parts of the human body. This includes the epidermis, hair system, nails, lips, and external genital organs. Or it can be products that are intended to come into contact with the teeth and the mucous membranes of the oral cavity with a view to cleaning them, perfuming them, protecting them, or changing their appearance.

What do I need to sell cosmetic products in Ireland?

To sell cosmetic products in Ireland your business must comply with both national and EU regulations. This includes the manufacturers, the distributors, retailers, small businesses, start-ups, and larger companies. Any business looking to import cosmetic products from outside of the EU to sell in Ireland must follow the strict guidelines.

Steps to import cosmetics into Ireland (and the EU)

Compliance is key when you are importing cosmetics into the European Union (EU). There are several steps that you should be aware of to ensure that your business is fully compliant.

Identify the responsible person

If you import a cosmetic product, you are the Responsible Person by default unless you designate someone else to be responsible. Article 4 of the EU Cosmetic Regulation states: “The distributor shall be the Responsible Person where he places a cosmetic product on the market under his name or trademark or modifies a product already placed on the market in such way that compliance with the requirements may be affected.”

Collate documentation

Any product that is placed on the European market must comply with Cosmetic Regulation 1223/2009. Gather all documents together to create a Product Information File, including data such as:

  • Qualitative-quantitative formula
  • INCI name
  • Batch analysis certificate
  • Safety data sheets
  • Raw materials data sheets
  • Packaging information
  • CAS number
  • Exact percentage
  • Stability test
  • Impurity profile
  • SOP

Formula review

You must ensure that the formula for the cosmetic product is verified and that it complies with EU regulations. This means that when it goes to market, your product does not contain any prohibited ingredients. You will have the chance to reformulate the product if it is not compliant.

Label review

Article 19 of the European Regulation No 1223/2009 defines the rules for the labelling of cosmetic products sold in the European market. You must check that the labelling for your cosmetic product complies with this article before it is sold on the market.

Draft the PIF

Once all compliance is completed and the labelling has been checked, the next stage is for the Safety Assessor to begin the Product Information File (PIF). This gathers all the information and processes together in one single document that can be referred to later, including the Safety Assessment that has been made by a toxicologist or pharmacist.

CPNP registration

Last, you must notify your product on the CPNP (Cosmetic Products Notification Portal). Once you have notified your imported product here it is ready to be sold in Ireland, or any EU country.

Choosing the right transportation for importing cosmetic products

It’s important that you choose the correct method of transportation when importing cosmetics. This will have a direct impact on the delivery times and the cost. For non-urgent shipments that can take longer, sea freight is a great choice that is also cost-effective. Air freight makes sense for more urgent shipments, with much faster delivery times. If you are importing within the EU or from non-EU countries in Europe, transportation by road is a popular method.

What are the best countries to import cosmetics from?

Importing cosmetics from around the world opens your business and customers up to different formulas, materials, and techniques. For instance, if you choose to import cosmetic products from South Korea you are accessing a cutting-edge market of K-beauty products. French cosmetics have always been deemed high-end, utilising premium ingredients, while American brands pop with creativity and diversity.

Cosmetics import and export for Irish businesses

Any Irish business that is looking to import and export cosmetics through international trade must understand the regulations and compliance required. Emerald Freight has years of experience within the trade, building a trusted network of global partners that allow us to provide you with fast and secure transport links that get your product to where it needs to be. Wherever your cosmetics are being imported from, we’ll find you the best route to match your schedule, budget, and specific requirements for the integrity of the product.

Expert ocean freight services for cosmetics transportation

The best way to ensure that you are completely covered for the correct documentation and customs clearance processes is to connect with a freight expert. We can help businesses looking to import cosmetics from other countries, with extensive experience in moving hazardous and non-hazardous chemicals, pharmaceuticals requiring cold-chain logistics, perishable items, and a whole host of other goods. Our team will help put together a thorough plan that maintains high levels of security at all times and ensures documentation is accurate and adheres to strict regulations.